Ring, Ring! – Tips and Tricks on How to Choose the Right Phone Room for Your Space
Open concept office spaces are valuable for fostering collaboration between team members. However, there are times when your team members may need to step away to a private space. A phone room can be a perfect, cost-effective solution to provide your team with a quiet, attractive space that allows them to focus without interruptions or distractions. Let us show you how to plan the right phone room for your space.
Things to Consider
Will the room accommodate individuals or several people? Will the room be used strictly for calls, quiet workspaces, or used for other applications?
Will videoconferencing be an option? This choice helps forge a bond between callers. A phone room’s privacy and acoustics can help make the virtual collaboration seamless. If accommodating video calls, consider the backdrop in the room.
Will technology be provided or will callers bring their own? Consider the type of power and charging sources needed in the room.
Will the room need to offer accessories such as notepads, pens, or sanitizer caddies?
Will there be a reservation system or will it be first come first served? Consider providing a room scheduler.
Provide a work surface that is deep enough for a computer, notepads, and files. If video calls are an option, the table height should allow for the computer video camera to capture the user’s face in the frame.
Provide one or two comfortable chairs that can face away from any views into the room for private calls.
Little rooms with people and/or computers can heat up quickly. Keep this in mind when choosing your room.
Task and mood lighting are both useful. If videoconferencing, place a lamp or sconce in front of your callers so they look more natural.
It is important to consider two issues with sound.
First, people outside the room should not be able to hear the call.
Second, the people on the call should not be able to hear a lot of background chatter from outside the room. Walls with acoustical padding or baffling will help absorb sound.
Some people feel that phone rooms should have at least a portion of glass to help keep the small space from feeling claustrophobic. Glass also allows people to see if the room is occupied.
Keeping these considerations in mind, let SKG help you design the best phone rooms for your team. By partnering with several vendors, SKG it prepared to outfit your space with the phone room that best answers the need of your team.
If you are interested in learning more about our phone room solutions, please reach out to us directly. If you are a new customer, please complete our New Customer Form and a member of our team will reach out to you as soon as possible.